(1) Copying costs. Pursuant to RCW 42.56.120(2), the University of Washington declares for the following reasons that it would be unduly burdensome for it to calculate the actual costs it charges for providing copies of public records: Funds were not allocated for performing a study to calculate such actual costs and the agency lacks the necessary funds to perform a study and calculations; staff resources are insufficient to perform a study and to calculate such actual costs; and a study would interfere with and disrupt other essential agency functions. Therefore, the University of Washington adopts the following fees consistent with the fee schedule established in RCW 42.56.120:
(a) Fifteen cents per page for photocopies of public records or printed copies of electronic public records when requested by the person requesting records;
(b) Ten cents per page for public records scanned into an electronic format or for the use of agency equipment to scan the records;
(c) Five cents per each four electronic files or attachment uploaded to email, cloud-based data storage service, or other means of electronic delivery; and
(d) Ten cents per gigabyte for the transmission of public records in an electronic format or for the use of agency equipment to send the records electronically. The university shall take reasonable steps to provide the records in the most efficient manner available to the agency in its normal operations; and
(e) The actual cost of any digital storage media or device provided by the university, the actual cost of any container or envelope used to mail the copies to the requestor, and the actual postage or delivery charge.
(2) Charges. The charges in subsection (1) of this section may be combined to the extent that more than one type of charge applies to copies produced in response to a particular request.
(3) Deposits. The university may require a 10 percent deposit on copying or other charges. Any required deposit must be paid before the request is processed.
(4) Prepayment. The public records office shall not release any requested copies of public records unless and until the requestor has paid all copying and other charges as set forth above. Fee waivers are an exception and are available at the discretion of the public records officer. If payment is not received by the public records office within 15 business days of issuance of the university's notice of availability, the university may consider the request closed, and any copies of records responsive to such request shall be subject to disposition as provided under WAC 478-276-105.
[Statutory Authority: RCW 28B.20.130. WSR 26-13-059, s 478-276-100, filed 6/12/26, effective 7/13/26. Statutory Authority: RCW 28B.20.130, 42.56.100, 42.56.040(1), and 42.56.120 as amended by 2017 c 304. WSR 18-05-044, § 478-276-100, filed 2/13/18, effective 3/16/18. Statutory Authority: RCW 28B.20.130 and chapter 42.56 RCW. WSR 13-05-073, § 478-276-100, filed 2/19/13, effective 3/22/13. Statutory Authority: RCW 28B.20.130, 2005 c 274, and Executive Order 97-02. WSR 06-17-131, § 478-276-100, filed 8/22/06, effective 9/22/06. Statutory Authority: RCW 28B.20.130, 42.17.260, 42.17.290, 42.17.300 and chapter 34.05 RCW. WSR 01-11-136, § 478-276-100, filed 5/23/01, effective 6/23/01; WSR 97-14-004, § 478-276-100, filed 6/19/97, effective 7/20/97. Statutory Authority: RCW 28B.20.130. WSR 91-10-031, § 478-276-100, filed 4/24/91, effective 5/25/91. Statutory Authority: RCW 28B.20.130(1). WSR 81-20-049 (Order 81-2), § 478-276-100, filed 10/2/81; Order 73-5, § 478-276-100, filed 5/29/73.]