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PDFWAC 390-17-110

Employee notification of payroll deduction withholding provisions.

(1)(a) By June 30, 2003, and at least annually by June 30 thereafter, employees from whom funds are being withheld for contributions to a candidate or political committee under RCW 42.17A.495 shall be notified, in writing, of the nondiscriminatory provisions of RCW 42.17A.495(2). Employee notification shall include the following language:
"No employer or labor organization may discriminate against an officer or employee in the terms or conditions of employment for:
(i) The failure to contribute to;
(ii) The failure in any way to support or oppose; or
(iii) In any way supporting or opposing a candidate, ballot proposition, political party, or political committee."
(b) The written notification shall be provided by the employer or labor organization. The employer or labor organization may agree on which entity shall send the notification.
(2)(a) Pursuant to RCW 42.17A.495(3), at least annually by June 30th, each employer or other person or entity responsible for the disbursement of funds in payment of wages or salaries shall ensure written notification is directly provided to the employees from whom funds are being withheld for contributions to a candidate or political committee stating that the employee authorization for withholding of wages or salary for such contributions may be revoked at any time. The employer or other person or entity responsible for the disbursement of funds in payment of wages or salaries and the candidate, political committee, or sponsor of the political committee may agree on which of them shall send the notification.
(b) The written notification shall identify where an employee can submit the revocation, which shall be either:
(i) The name and address of employer's contact; or
(ii) The name and address of the person or entity responsible for the disbursement of funds in payment of wages or salaries.
(c) The employee withholding authorization is revoked as of:
(i) The date specified in the revocation; or
(ii) If no date is specified, as of the date the written notification is received by the employer or other person or entity responsible for the disbursement of funds in payment of wages or salaries pursuant to RCW 42.17A.495.
(3) "Written notification" means notice provided by mail, email, newsletter, payroll insert or other similar direct communication in writing that is addressed to the employee. Posting information on web sites, bulletin boards and other passive communication vehicles shall not constitute notification under RCW 42.17A.495. If the written notification appears in a newsletter or similar publication, the notice shall be prominently displayed or announced on the first page of the written communication.
(4) Each employer or other person who provides notice pursuant to subsection (1) or (2) of this section shall maintain a copy of the annual notification and a listing of employees notified for a period of no less than five years.
[Statutory Authority: RCW 42.17A.110(1) and 2018 c 304. WSR 18-24-074, § 390-17-110, filed 11/30/18, effective 12/31/18. Statutory Authority: RCW 42.17A.110. WSR 12-03-002, § 390-17-110, filed 1/4/12, effective 2/4/12. Statutory Authority: RCW 42.17.370. WSR 03-08-050, § 390-17-110, filed 3/28/03, effective 4/28/03.]
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