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PDFWAC 308-56A-525

Vehicle seller's report of sale.

(1) Who must file a vehicle seller's report of sale? With the exception of certain vehicle transfers by registered Washington vehicle dealers, and vehicles disposed of by licensed vehicle wreckers, Washington law (RCW 46.12.101) requires filing a vehicle seller's report of sale by any person or business that transfers their interest in a Washington titled vehicle to anyone else. For the purposes of this rule, transferring interest includes, but is not limited to, selling, gifting, trading or disposing of your vehicle, but does not include the creation, deletion or change of a security interest.
(2) When must a completed vehicle seller's report of sale be filed? Vehicle seller's report of sale must be received by the department within five days of the date of sale, gift, trade or other disposition of the vehicle, excluding Saturdays, Sundays, and state and federal holidays.
(3) Who is the seller? The seller is the current registered owner of record according to the computer file kept by the department. The seller is a person (individual or business) who transfers their right of ownership of a vehicle to another person or business.
(4) Who is the purchaser? The purchaser is a person (individual or business) who takes a vehicle into their possession, by voluntary acquisition.
(5) Why complete and file a vehicle seller's report of sale? It is in the seller's best interest to file the properly completed vehicle seller's report of sale to protect the seller in the event the buyer does not make application for ownership and then accumulates parking tickets, or towing charges, is involved in an uninsured accident or used in illegal activity, etc.
Vehicle seller's report of sale received by the department of licensing that are incomplete will be filed with the department; however, those that do not meet the requirements of the law may not protect the seller from any civil or legal action if the vehicle is subsequently abandoned or involved in illegal activity.
(6) How do I file my vehicle seller's report of sale? You may file your seller's report of sale through:
(a) Your local vehicle/vessel licensing office; or
(b) The department by mail; or
(c) The internet.
(7) What information is required on the vehicle report of sale? You are required to provide information contained in RCW 46.12.101 that includes:
(a) The date of sale or transfer;
(b) Name(s) and address of seller;
(c) Name(s) and address of transferee (buyer);
(d) Description of vehicle; and
(e) Purchase price.
When you mail a vehicle seller's report of sale to the department, you will not receive a confirmation or receipt. You may wish to make a photocopy of the report of sale for your records prior to sending it to the department.
(8) Is there a fee for recording a vehicle seller's report of sale? Yes. It applies when a report of sale is filed through your local vehicle licensing office as authorized by RCW 46.01.140 (5)(b).
(9) May a vehicle seller's report of sale be removed from my vehicle record? Yes. As a registered owner, you may have a vehicle seller's report of sale removed from your vehicle record through your local vehicle licensing office, or by notifying the department in writing. You will need to provide the reason you are removing the vehicle seller's report of sale from your vehicle record.
(10) How will I show that I filed a completed vehicle seller's report of sale? When you file a vehicle seller's report of sale at any Washington vehicle licensing office, you will be provided with a receipt.
When you file a vehicle report of sale on the internet, you will have the option of printing your receipt. Both receipts will show the following information:
(a) Date the report of sale was filed;
(b) Description of vehicle;
(c) Name and address of agent/subagent where filed (not included when filing through the internet);
(d) Date of sale;
(e) Purchase price if provided;
(f) Name(s) and address of seller;
(g) Name(s) and address of transferee (buyer if provided).
Washington law makes it clear that it is a felony to knowingly make a false statement of fact. The penalty, upon conviction, must be a fine of not more than five thousand dollars or imprisonment of not more than ten years, or both the fine and imprisonment. (RCW 46.12.210.)
[Statutory Authority: RCW 46.01.110 and 46.12.101. WSR 06-23-038, § 308-56A-525, filed 11/7/06, effective 12/8/06; WSR 02-24-014, § 308-56A-525, filed 11/25/02, effective 12/26/02.]
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