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PDFWAC 44-14-070

Costs of providing copies of public records.

(1) Inspection. There is no fee for inspecting public records, including inspecting records on the (name of agency) website.
(2) Actual costs. (If the agency determines it will charge actual costs for copies, it may do so after providing notice and a public hearing.) A statement of the factors and the manner used to determine the charges for copies is available from the public records officer. The costs for copies of records are as follows (provide details):
(3) (Alternative) Statutory default costs. (If the agency determines it will not charge actual costs for copies but instead will assess statutory costs, it must have a rule or regulation declaring the reasons that determining actual costs would be unduly burdensome). The (name of agency) is not calculating actual costs for copying its records because to do so would be unduly burdensome for the following reasons: The (name of agency) does not have the resources to conduct a study to determine actual copying costs for all its records; to conduct such a study would interfere with other essential agency functions; and, through the legislative process, the public and requestors have commented on and been informed of authorized fees and costs provided in the Public Records Act including RCW 42.56.120 and other laws. Therefore, in order to timely implement a fee schedule consistent with the Public Records Act, it is more cost efficient, expeditious and in the public interest for the (name of agency) to adopt the state legislature's approved fees and costs for most of the (name of agency) records, as authorized in RCW 42.56.120 and as published in the agency's fee schedule.
(4) Fee schedule. The fee schedule is available at (office location) and on (name of agency) website at (insert website address).
(5) Processing payments. Before beginning to make the copies or processing a customized service, the public records officer or designee may require a deposit of up to ten percent of the estimated costs of copying all the records selected by the requestor. The public records officer or designee may also require the payment of the remainder of the copying costs before providing all the records, or the payment of the costs of copying an installment before providing that installment. The (name of agency) will not charge sales tax when it makes copies of public records.
(6) Costs of mailing. The (name of agency) may also charge actual costs of mailing, including the cost of the shipping container.
(7) Payment. Payment may be made by cash, check, or money order to the (name of agency).
[Statutory Authority: RCW 42.56.570. WSR 18-06-051, § 44-14-070, filed 3/2/18, effective 4/2/18. Statutory Authority: 2005 c 483 § 4, amending RCW 42.56.570. WSR 07-13-058, § 44-14-070, filed 6/15/07, effective 7/16/07. Statutory Authority: 2005 c 483 § 4, RCW 42.17.348. WSR 06-04-079, § 44-14-070, filed 1/31/06, effective 3/3/06.]
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