110-300-0460  <<  110-300-0465 >>   110-300-0470

WAC 110-300-0465

Retaining facility and program records.

(1) An early learning provider must keep all records required in this chapter for a minimum of five years unless otherwise indicated.
(2) All records from the previous twelve months must be kept in the licensed space and be immediately available for the department or other state agency's review. Immediately accessible records include:
(a) Child records;
(b) Staff records; and
(c) Attendance records.
(3) Records older than twelve months must be provided within two weeks of a written request by the department.
(4) An early learning provider must keep other required and applicable records available for department review according to each record's specific retention schedule. These records include:
(a) A nondiscrimination policy;
(b) Strengthening Families Program Assessment or a department-approved equivalent;
(c) Furniture, sleep, and play equipment forms and specifications;
(d) Chromated copper arsenate test results, if applicable;
(e) Annual fire inspection by qualified fire professional;
(f) Annual inspection of chimney, wood stove, and fireplace;
(g) Monthly inspection to identify fire hazards and elimination of such hazards;
(h) Monthly testing of smoke and carbon monoxide detectors;
(i) Monthly fire extinguisher inspection and annual maintenance;
(j) Menus (six months) per CACFP;
(k) Food temperature logs per CACFP;
(l) Child incident and illness logs;
(m) Medication administration logs;
(n) Vaccination records for pets or animals housed at the early learning provider program;
(o) Private well and septic systems inspection and testing results;
(p) Lead and copper testing results;
(q) Center or family home cleaning schedule;
(r) Alternative cleaning, sanitizing, and disinfecting products approval from department health specialist;
(s) Cleaning log for large area rugs or carpets;
(t) Pesticide use (seven years);
(u) Monthly site visit from nurse consultant, if applicable;
(v) Tacoma smelter inspection results;
(w) Restraint and expulsion policy;
(x) Daily schedule;
(y) Curriculum planning time;
(z) Parent or guardian handbook;
(aa) Documents from any department visits (inspections, monitoring, compliance agreements, safety plans);
(bb) Waivers or variances from department rules, if applicable;
(cc) Written emergency preparedness plan and drills;
(dd) Transportation policy;
(ee) Car insurance policy;
(ff) Termination of services policy;
(gg) Continuity of care policy; and
(hh) Health policy.
[WSR 18-14-078, recodified as § 110-300-0465, filed 6/29/18, effective 7/1/18. Statutory Authority: RCW 43.215.020, 43.215.060, 43.215.070, 43.215.201, and Governor Directive 16-06. WSR 17-10-032, § 170-300-0465, filed 4/26/17, effective 5/27/17.]
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