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Mandatory high school transcript contents—Items—Timelines.
(1)(a) The standardized high school transcript shall contain only the information listed in subsection (2) of this section in order to meet the statutory requirements under RCW 28A.230.125
for a statewide standardized transcript.
(b) Any other information the district or school may desire to include may be stapled to the transcript or otherwise provided with the transcript. Information that is not listed below shall not be included on the state standardized transcript:
(2)(a) Authorized and required transcript information must include:
(i) The student's legal name (last name, first name, and middle name(s) or middle initial(s)), and other or former names used;
(ii) The name(s) of parent(s) or guardian(s);
(iii) The student's birth date (mm/dd/yyyy);
(iv) The student's school district identification number (if applicable);
(v) The school name, address, phone number, and name of the school district issuing the transcript;
(vi) A list of previous schools attended where credit was attempted (school name, city, state, and month and year of entrance and exit);
(vii) The student's academic history for all high school level courses attempted, including courses taken under RCW 28A.230.090
(4) and including those courses where a student has withdrawn, and listed by report period for the grade level (month and year), course code and description, marks/grades earned as defined in WAC 392-415-050
(a mark/grade of "W" will be used to indicate a withdrawal from a course), credits attempted and earned as defined in WAC 392-415-040
, grade point average as defined in WAC 392-415-055
, and a report period and cumulative summary of the student's high school level academic history;
(viii) Credits attempted for courses taken more than once to improve a grade/mark may count only once toward the number of credits required for graduation, except that credits attempted for courses taken more than once to improve a grade may count toward the number of credits required for graduation on the condition that the letter grades earned for all attempts are included in the calculation of the student's grade point average. For the purpose of this subsection, districts and schools shall not convert letter grades to grades/marks not used in the grade point average calculation.
(b) Authorized and required additional transcript information in effect for students who first entered ninth grade in the 2002-03 school year. The following courses, for which college credit can be earned, shall be designated on the transcript with the designation coding indicated. Courses completed and credits earned through running start shall be noted with an "R" designation. Courses completed and credits earned through advanced placement shall be noted with an "A" designation. Courses completed and credits earned through college in the high school shall be noted with a "C" designation. Courses completed and credits earned through an international baccalaureate program shall be noted with an "I" designation. Courses completed which earn college credit through techprep and/or the corresponding credits or certification earned shall be noted with a "T" designation. Courses that meet or satisfy higher education coordinating board core course requirements shall be noted with a "B" designation. Courses completed and credits earned through an honors option shall be noted with an "H" designation.
(c) Authorized and required additional transcript information in effect beginning with students who first entered ninth grade in the 2004-05 school year:
(i) Notation that the high school and beyond plan graduation requirement was met or not met by the student;
(ii) Notation that the culminating project graduation requirement was met or not met by the student; and
(iii) If applicable, notation that the certificate of academic achievement graduation requirement was met or not met by the student;
(iv) If applicable, notation that the certificate of individual achievement graduation requirement was met or not met by the student; and
(v) If applicable, notation of whether the student has earned the Washington state seal of biliteracy as provided under WAC 392-410-350
(3) Each issuance of the transcript shall include a report date (mm/dd/yyyy), graduation date (noting month and year), end of transcript record (signifying no more authorized data), office of superintendent of public instruction (OSPI) transcript form version number, and page number ('x' of 'y').
(4) The signature of the authorized school official (name, title, and date) and seal of the district, if available. The signature of the authorized school official may be affixed electronically, subject to a written district policy that addresses signature security and assures that the authorized school official acknowledges, in writing, that affixing their signature electronically to the transcript is a legal and binding action.
[Statutory Authority: RCW 28A.230.125
. WSR 15-09-123, § 392-415-070, filed 4/21/15, effective 5/22/15. Statutory Authority: [RCW 28A.230.125
]. WSR 06-23-041, amended and recodified as § 392-415-070, filed 11/7/06, effective 12/8/06. Statutory Authority: RCW 28A.305.220
. WSR 05-19-106, § 180-57-070, filed 9/20/05, effective 10/21/05; WSR 04-22-059, § 180-57-070, filed 10/29/04, effective 11/29/04; WSR 03-04-055, § 180-57-070, filed 1/29/03, effective 3/1/03; WSR 01-09-013, § 180-57-070, filed 4/6/01, effective 5/7/01. Statutory Authority: RCW 28A.04.155
. WSR 00-19-107, § 180-57-070, filed 9/20/00, effective 10/21/00; WSR 85-01-017 (Order 18-84), § 180-57-070, filed 12/10/84.]