Electronic records must be retained in electronic format and remain usable, searchable, retrievable and authentic for the length of the designated retention period. Printing and retaining a hard copy is not a substitute for the electronic version unless approved by the applicable records committee.
An agency is responsible for a security backup of active records. A security backup must be compatible with the current system configuration in use by the agency.
[Statutory Authority: RCW 40.14.020(6), chapters 40.14, 42.56, and 43.105 RCW. 08-21-073, § 434-662-040, filed 10/13/08, effective 1/1/09]