In accordance with requirements of chapter 42.17
RCW that agencies prevent unreasonable invasions of privacy, protect public records from damage or disorganization, and prevent excessive interference with essential functions of the agency, public records may be inspected or copied or copies of such records may be obtained, by members of the public, upon compliance with the following procedures:
(1) A request shall be made in writing upon a form prescribed by the college which shall be available at its administrative office on the campus. The form shall be presented to the records officer and/or his designees at the administrative office on the campus during customary office hours. The request shall include the following information:
(a) The name of the person requesting the record;
(b) The time of day and calendar date on which the request was made;
(c) The nature of the request;
(d) If the material requested is referenced within the current index maintained by the records officer, a reference to the requested record as it is described in the index;
(e) If the material requested is not identifiable by reference to the current index, an appropriate description of the record requested.
(2) In all cases in which a member of the public is making a request, it shall be the obligation of the records officer and/or his designees to assist the member of the public in appropriately identifying the public record requested.
(3) The records officer and/or his designee to whom the request is presented shall respond promptly and
(a) Make the requested document available, or
(b) State that such a document does not exist, or
(c) Ask for clarification of the document requested, or
(d) Deny access if the record is exempt from public inspection under WAC 132M-110-050
as determined by RCW 42.17.310
[Order 1-75, § 132M-110-080, filed 11/10/75.]