(1) Notice of availability generally. Once records responsive to a request (or any installment thereof) have been located, assembled, reviewed, and prepared for release, and any affected third parties or agencies notified, the public records office shall promptly notify the requestor that those records are available for inspection or copying.
(2) Statement of copying, mailing, or other costs. The notice of availability will state any costs for obtaining a copy of the records and any other allowable costs under WAC 478-276-100 or the Public Records Act.
(3) Response to notice of availability. Upon receipt of a notice of availability, the requestor may inspect or request copies of the records by:
(a) Retrieving records from the portal subject to payment of any copying or other charges as set forth under WAC 478-276-100;
(b) Scheduling a viewing appointment with the public records office as provided under WAC 478-276-095;
(c) Scheduling a pickup appointment with the public records office and requesting a copy of the requested records be held for pickup at the public records office subject to payment of any copying or other charges as set forth under WAC 478-276-100; or
(d) Requesting that a copy of the requested records be mailed to the requestor (subject to payment of any copying or other charges as set forth under WAC 478-276-100).
(4) Failure to respond to notice of availability. If, within 15 business days of issuance of a notice of availability, the requestor fails to claim the records (or any installment thereof) by scheduling a viewing appointment or requesting copies and making any required payment, the public records office may consider the request closed. If a requestor fails to pick up copies of the records (or any installment thereof) in person, or schedule an appointment to view them, within 15 days of being notified of their availability following payment, the public records office may consider the request closed. In such cases, the public records office may cease locating, assembling, reviewing, or otherwise processing any remaining records, and it may dispose of any copies of records made available as provided under WAC 478-276-105.
[Statutory Authority: RCW 28B.20.130. WSR 26-13-059, s 478-276-090, filed 6/12/26, effective 7/13/26. Statutory Authority: RCW 28B.20.130 and chapter 42.56 RCW. WSR 13-05-073, § 478-276-090, filed 2/19/13, effective 3/22/13. Statutory Authority: RCW 28B.20.130(1). WSR 81-20-049 (Order 81-2), § 478-276-090, filed 10/2/81; Order 73-5, § 478-276-090, filed 5/29/73.]