PROPOSED RULES
PUBLIC INSTRUCTION
Original Notice.
Preproposal statement of inquiry was filed as WSR 99-11-067.
Title of Rule: WAC 392-117-045 Corrections to data reported to the Superintendent of Public Instruction.
Purpose: To clarify procedures for school districts to report revisions to data affecting state funding during an audit by the State Auditor's Office.
Statutory Authority for Adoption: RCW 28A.150.290 and 28A.300.040.
Summary: Proposed rule clarifies that the school districts shall provide to the State Auditor's Office (SAO) a copy of any revisions to enrollment, personnel or other data affecting state apportionment that are submitted to the Office of the Superintendent of Public Instruction (OSPI) while an audit is being performed.
Reasons Supporting Proposal: This change will facilitate the communication for these adjustments between the school district, SAO and OSPI's apportionment office and audit resolution office.
Name of Agency Personnel Responsible for Drafting: Ben Gravely, Office of the Superintendent of Public Instruction, (360) 753-2298; Implementation: Allen Jones, Office of the Superintendent of Public Instruction, (360) 753-6708; and Enforcement: Mike Bigelow, Office of the Superintendent of Public Instruction, (360) 753-1718.
Name of Proponent: Office of the Superintendent of Public Instruction, governmental.
Rule is not necessitated by federal law, federal or state court decision.
Explanation of Rule, its Purpose, and Anticipated Effects: The rule summarizes a school district's ability to revise data submitted to OSPI.
The proposed revisions clarify the district's ability to revise its data during the audit process and simply requires the district to inform the auditor of such corrections by submitting a copy to the State Auditor's Office. Clarity is added as to when an audit is in process by defining the commencement of an audit as the "entrance conference" and the completion of an audit as the "exit conference."
This change will facilitate the communication for these adjustments between the school district, SAO and OSPI's apportionment office and audit resolution office.
Proposal Changes the Following Existing Rules: See above.
No small business economic impact statement has been prepared under chapter 19.85 RCW. Not applicable - no small business impact.
RCW 34.05.328 does not apply to this rule adoption. The Superintendent of Public Instruction is not subject to RCW 34.05.028 per subsection (5)(a)(i). Additionally this rule is not a significant legislative rule.
Hearing Location: Wanamaker Conference Room, 2nd Floor, Old Capitol Building, P.O. Box 47200, Olympia, WA 98504-7200, on May 23, 2000, at 9:00.
Assistance for Persons with Disabilities: Sheila Emery by May 9, 2000, TDD (360) 664-3631, or (360) 753-6758.
Submit Written Comments to: Legal Services, OSPI, P.O. Box 47200, 600 South Washington Street, Olympia, WA 98504-7200, fax (360) 753-4201, by May 22, 2000.
Date of Intended Adoption: May 24, 2000.
April 18, 2000
Dr. Terry Bergeson
Superintendent of
Public Instruction
OTS-3879.2
AMENDATORY SECTION(Amending Order 91-09, filed 6/14/91,
effective 7/15/91)
WAC 392-117-045
Corrections to data reported to the
superintendent of public instruction.
School districts and educational service districts shall submit corrections to district enrollment, personnel, and other data affecting state apportionment as provided in this section.
(1) If at any time prior to the completion of ((an)) audit
of data by the state auditor a school district or educational
service district discovers that data have been reported to the
superintendent of public instruction in error, the ((school))
district shall submit revised data. The "completion of audit"
means the date of the exit conference held by the state auditor
with district staff as part of the district's regular financial
and state compliance audit.
(2) During audit of data, districts submitting revised data shall provide a copy of revisions to the state auditor. "During audit" means between the entrance conference and the exit conference held by the state auditor with district staff as part of the district's regular financial and state compliance audit.
(3) After ((completion of an)) audit of data by the state
auditor, the ((school)) district shall report ((only)) revisions
((pursuant to a finding and recommendation by the state auditor
subject to the provisions of)) only as part of the audit
resolution process pursuant to chapter 392-115 WAC. "After
audit" means after the exit conference held by the state auditor
with district staff as part of the district's regular financial
and state compliance audit.
(4) Unless the superintendent of public instruction provides instructions to the contrary, revised data shall be submitted in the same manner as the original report. The revised report shall contain an original signature of the educational service district superintendent or the school district superintendent or the authorized official.
[Statutory Authority: RCW 28A.150.290 and 28A.300.040. 91-13-054 (Order 91-09), § 392-117-045, filed 6/14/91, effective 7/15/91.]