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WAC 388-835-0635

Is there a limit to the allowable cost for administrative personnel?

Compensation for administrative personnel is an allowable cost within the limits contained in this section:
(1) For purposes of this section "compensation" means gross salaries, wages, and the applicable cost of fringe benefits made available to all employees. Compensation does not include payroll taxes paid by the provider.
(2) A licensed administrator's total compensation for actual services rendered to an ICF/ID facility on a full-time basis (at least forty hours per week, including reasonable vacation, holiday, and sick time) is allowable at the lower of:
(a) Actual compensation received; or
(b) For calendar year 2000, the amount specified in the following table that corresponds to the number of set-up beds in the facility.
Number of set-up beds
Maximum compensation
15 or less
$42,886
16 to 79
$47,739
80 to 159
$52,832
160 and up
$56,163
(c) The maximum compensation amounts will be adjusted annually for inflation. Inflation factor adjustments are based on the Implicit Price Deflator for Personal Consumption from the state of Washington, Economic and Revenue Forecast prepared by the Office of the Forecast Council.
(d) A licensed administrator's compensation will be allowed only if DSHS is notified in writing within ten days following the start of their employment.
(3) Total compensation of not more than one full-time licensed assistant administrator will be allowed if there are at least eighty set-up beds in the ICF/ID facility. Compensation is allowable at the lower of:
(a) Actual compensation received; or
(b) Seventy-five percent of the amount specified in the above table.
(4) Total compensation of not more than one full-time registered administrator-in-training is allowed at the lower of:
(a) Actual compensation received; or
(b) Sixty percent of the amount specified by DDA in the above table.
(5) The cost of a licensed administrator, assistant administrator, or administrator-in-training is not an allowable expense in ICF/ID facilities with fifteen beds or less. The facility's qualified intellectual disability professional (QIDP) will provide administrative services.
(6) A QIDP's total compensation of wages and/or salary is allowable at the lower of:
(a) Actual compensation received; or
(b) The amount specified in DDA in the above table.
(7) If a licensed administrator, licensed assistant administrator, registered administrator-in-training, or QIDP are employed on a less than full-time basis, allowable compensation must be the lower of:
(a) Actual compensation received; or
(b) The maximum amount allowed multiplied by the percentage derived from dividing actual hours worked plus reasonable vacation, holiday and sick time, by two thousand and eighty hours.
(8) A provider must maintain time records for any licensed administrators, assistant administrators, administrators-in-training, or QIDPs they employ.
[Statutory Authority: RCW 71A.12.030 and 44.04.280. WSR 15-09-069, § 388-835-0635, filed 4/15/15, effective 5/16/15. Statutory Authority: RCW 71A.20.140. WSR 01-10-013, § 388-835-0635, filed 4/20/01, effective 5/21/01.]
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