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WAC 314-55-415

What are the recordkeeping and reporting requirements for cooperatives?

(1) Marijuana cooperatives must keep records that clearly reflect all activity, inventory, and conditions of the cooperative. The following records must be kept in a format prescribed by the WSLCB. All records must be maintained on the cooperative premises for a three-year period and must be made available for inspection if requested by an employee of the WSLCB, the department of health, the department of revenue, or local law enforcement.
(a) Cooperatives must maintain a plant log to track each marijuana plant from the time it enters the cooperative. At minimum, tracking must include:
(i) Unique plant identification numbers for each plant at the cooperative;
(ii) The date the plant was brought into the cooperative; and
(iii) The date the plant leaves the cooperative, including the reason, (e.g., harvested, destroyed, or member left the cooperative).
(b) Cooperatives must maintain a log to track all harvested plant material from time of harvest until all harvested material has been dispersed. At minimum, tracking must include:
(i) A unique identification number for each harvest;
(ii) The total dry weight of harvested material;
(iii) The date quantities are removed from the harvested material;
(iv) The amount removed from the harvested material;
(v) The reason quantities are removed from the harvested material (e.g., taken for use by qualifying patient, used for extraction, etc.); and
(vi) The current weight of the harvested material.
(c) Cooperatives must maintain a log to track all extracts produced from the time they are produced until all extracted material has been dispersed. At minimum, tracking must include:
(i) A unique identification for the extract batch;
(ii) The date the extract batch was created;
(iii) The total initial weight of the extract batch;
(iv) ID number of the harvest the material used to make the extract came from;
(v) The weight of marijuana plant material used to create the batch;
(vi) The date quantities are removed from the extract batch;
(vii) The quantity removed from the extract batch and reason; and
(viii) The current weight of the extract batch.
(2) Cooperatives must submit monthly activity report(s) to the WSLCB. The required monthly reports must be:
(a) On an electronic system designated by the WSLCB;
(b) Filed every month, including months with no activity;
(c) Submitted to the WSLCB on or before the twentieth day of each month, for the previous month. (For example, a report listing activity for the month of January is due by February 20th.);
(d) Filed separately for each cooperative; and
(e) All records must be maintained and available for review for a three-year period on licensed premises.
[Statutory Authority: RCW 69.50.342 and 69.50.345. WSR 16-11-110, ยง 314-55-415, filed 5/18/16, effective 6/18/16.]
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