WSR 11-19-018

PERMANENT RULES

DEPARTMENT OF HEALTH


(Board of Pharmacy)

[ Filed September 8, 2011, 11:51 a.m. , effective October 15, 2011 ]


Effective Date of Rule: October 15, 2011.

Purpose: Chapter 246-889 WAC establishes requirements to implement a real-time electronic system to track and monitor sales of nonprescription products containing ephedrine, pseudoephedrine or phenylpropanolamine. The rules establish reporting requirements for pharmacies, shopkeepers, and itinerant vendors that sell restricted products; identify a process to request an exemption from electronic reporting; and provide record retention and security standards.

Citation of Existing Rules Affected by this Order: Repealing WAC 246-889-075, 246-889-080, 246-889-100 and 246-889-105; and amending WAC 246-889-070, 246-889-085, 246-889-090, 246-889-095, and 246-889-110.

Statutory Authority for Adoption: RCW 69.43.165.

Other Authority: RCW 18.64.005.

Adopted under notice filed as WSR 11-14-048 on June 28, 2011.

Changes Other than Editing from Proposed to Adopted Version: WAC 246-889-120 was amended to make the language consistent with other sections in the rule by changing "dispenser" to "retailer" when referring to entities that must comply with the rule. In addition, the last word of this section was changed from "purchase" to "incident" to make clear that reporting the incident to law enforcement is to fully disclose the threat not just the override.

A final cost-benefit analysis is available by contacting Doreen Beebe, Washington State Board of Pharmacy, P.O. Box 47863, Olympia, WA 98504-7863, phone (360) 236-4834, fax (360) 236-2901, e-mail doreen.beebe@doh.wa.gov.

Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 3, Amended 5, Repealed 4.

Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.

Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.

Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.

Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 3, Amended 5, Repealed 4.

Date Adopted: August 12, 2011.

A. J. Linggi

Board Chair

OTS-3834.8


NEW SECTION
WAC 246-889-010   Definitions.   The definitions in this section apply throughout this chapter unless the context clearly requires otherwise.

(1) "Board" means the Washington state board of pharmacy.

(2) "Electronic reporting" means detailed reporting obligations of a pharmacy, shopkeeper, or itinerant vendor to submit to the real-time methamphetamine precursor tracking system the retail purchase or attempted purchase of any nonprescription products containing ephedrine, pseudoephedrine, or phenylpropanolamine, or their salts or isomers, or salts of isomers.

(3) "Law enforcement" means any general or limited authority Washington peace officer or federal law enforcement officer.

(4) "Methamphetamine precursor tracking system" means the real-time electronic sales tracking system established by RCW 69.43.110 used to capture the retail purchase or attempted purchase of any nonprescription products containing ephedrine, pseudoephedrine, or phenylpropanolamine, or their salts or isomers, or salts of isomers.

(5) "Purchaser" means an individual who purchases or attempts to purchase a restricted product.

(6) "Restricted product" means any nonprescription product containing any detectable quantity of ephedrine, pseudoephedrine, and phenylpropanolamine or their salts or isomers, or salts of isomers.

(7) "Retailer" means a pharmacy licensed by, or shopkeeper or itinerant vendor registered with, the department of health under chapter 18.64 RCW that sells, dispenses, or otherwise provides restricted products to purchasers.

(8) "Sale" means the transfer, selling, or otherwise furnishing of any restricted product to any person.

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AMENDATORY SECTION(Amending WSR 06-02-010, filed 12/22/05, effective 1/1/06)

WAC 246-889-070   Retail sales ((logs for)) of nonprescription ephedrine, pseudoephedrine, and phenylpropanolamine products.   Purpose.

The legislature has recognized that restricting access to ephedrine, pseudoephedrine, and phenylpropanolamine products, or their salts or isomers, or salts of isomers, is a valid method to reduce the availability of these products for the ((illegal)) manufacture of methamphetamine. To reduce the ((illegal)) use of these products in the manufacture of methamphetamine, while continuing access for legitimate purposes, the legislature directed the board to adopt rules to implement a statewide methamphetamine precursor tracking system for the ((recording of retail)) nonprescription sales ((involving)) of products containing ephedrine, pseudoephedrine or phenylpropanolamine ((products)) or their salts or isomers, or salts of isomers. ((The record of sales must be collected and maintained in a written or electronic log or other alternative means. Data from this log will be used to determine if the log is an effective law enforcement tool and if the information received is an effective deterrent to criminal activity. The following rules)) This chapter describes the requirements for the ((transaction logs)) retail sales of restricted products.

[Statutory Authority: RCW 69.43.170, 18.64.005. 06-02-010, 246-889-070, filed 12/22/05, effective 1/1/06.]


AMENDATORY SECTION(Amending WSR 06-02-010, filed 12/22/05, effective 1/1/06)

WAC 246-889-085   Requirements for the sale of ((an ephedrine, pseudoephedrine, or phenylpropanolamine)) restricted product.   Unless exempted in ((WAC 246-889-080)) RCW 69.43.110, a retailer must:

(1) ((Review)) Verify the purchaser's ((photo)) identity by means of acceptable identification as defined in this chapter. ((The photo identification must include the date of birth of the purchaser. The))

(2) Ensure that the purchaser ((must be)) is at least eighteen years of age ((or older)).

(((2))) (3) Record all of the information ((detailed)) required in WAC 246-889-095 ((for)) in the record of transaction before completing the sale.

[Statutory Authority: RCW 69.43.170, 18.64.005. 06-02-010, 246-889-085, filed 12/22/05, effective 1/1/06.]


AMENDATORY SECTION(Amending WSR 06-02-010, filed 12/22/05, effective 1/1/06)

WAC 246-889-090   Acceptable forms of photo identification.   ((To be an)) Acceptable forms of identification((, the identification must be issued by a government agency and)) are defined as current foreign, federal, state, or tribal government-issued identification which include the person's photograph, name, ((address,)) date of birth, ((and)) signature, and physical description. ((The following are acceptable forms of identification:)) Acceptable forms of identification include, but are not limited to:

(1) A valid driver's license or instruction permit issued by any U.S. state or ((province of Canada)) foreign government. If the ((customer's)) purchaser's driver's license has expired, he((/)) or she must also show a valid temporary driver's license with the expired card.

(2) A United States armed forces identification card issued to active duty, reserve, and retired personnel and the personnel's dependents.

(3) A merchant marine identification card issued by the United States Coast Guard.

(4) ((A state liquor control identification card. An official age identification card issued by the liquor control authority of any U.S. state or Canadian province.

(5) A state)) An identification card issued by any ((U.S.)) foreign, federal, or state ((or province of Canada)) government.

(((6))) (5) An official U.S. passport ((issued by any nation)) or an unexpired foreign passport that contains a temporary I-551 stamp.

(((7))) (6) An enrollment card issued by the governing authority of a federally recognized Indian tribe located in Washington state, if the enrollment card incorporates security features comparable to those implemented by the department of licensing for Washington state drivers' licenses ((and are recognized by the liquor control board)).

[Statutory Authority: RCW 69.43.170, 18.64.005. 06-02-010, 246-889-090, filed 12/22/05, effective 1/1/06.]


AMENDATORY SECTION(Amending WSR 06-02-010, filed 12/22/05, effective 1/1/06)

WAC 246-889-095   Record of sales -- Electronic methamphetamine precursor tracking.   ((Information required. The retailer must record:))

(1) Unless granted an exemption under RCW 69.43.110 upon the sale or attempted sale of a restricted product, each retailer must enter and electronically transmit the following information to the methamphetamine precursor tracking system prior to completion of the transaction:

(a) Sale transaction information including:

(i) Date and time of the intended purchase;

(((2) Name of the purchaser;

(3))) (ii) Product description;

(iii) Quantity of product to be sold including:

(A) Total grams of restricted product per box;

(B) Number of boxes per transaction; and

(b) Purchaser's information including:

(i) Full name as it appears on the acceptable identification;

(ii) Date of birth ((of the purchaser));

(((4) Type)) (iii) The address as it appears on the photo identification or the current address if the form of photo identification used does not contain the purchaser's address. The address information must include the house number, street, city, state, and zip code;

(iv) Form of photo identification((, agency issuing the identification)) presented by the purchaser, including the issuing agency of the acceptable identification, and the identification number ((if applicable)) appearing on the identification; and

(((5) Number of packages and the number of tablets per package.)) (v) Purchaser's signature. If the retailer is not able to secure an electronic signature, the retailer shall maintain a hard copy of a signature logbook consisting of each purchaser's signature and the transaction number provided by the methamphetamine precursor tracking system.

(c) The full name or initials of the individual conducting the transaction.

(d) Other information as required by the methamphetamine precursor tracking system data base.

(2) If a transaction occurs during a time when the methamphetamine precursor tracking system is temporarily unavailable due to power outage or other technical difficulties, the retailer shall record the information required in this section in a written logbook for entry into the methamphetamine precursor tracking system within seventy-two hours of the system becoming operational.

[Statutory Authority: RCW 69.43.170, 18.64.005. 06-02-010, 246-889-095, filed 12/22/05, effective 1/1/06.]


AMENDATORY SECTION(Amending WSR 06-02-010, filed 12/22/05, effective 1/1/06)

WAC 246-889-110   Maintenance of and access to retail sales records of ((sales)) restricted products.   ((Records of)) (1) The retail sales records required under WAC 246-889-095 are confidential and ((are only open to inspection)) accessible by the board of pharmacy and law enforcement agencies. ((The retailer does not have to transmit records to law enforcement or the board of pharmacy. Law enforcement and/or the board of pharmacy will request and obtain records if they are needed. Retailers shall also produce the records in a court whenever lawfully required to do so.)) Law enforcement may access the retail sales records for criminal investigations when, at a minimum, there is an articulated individualized suspicion of criminal activity.

(2) Each law enforcement agency's administrator, chief, sheriff, or other chief executive officer shall ensure:

(a) Only authorized employees have access to the data bases;

(b) Each employee use his or her unique password or access code to access the data bases;

(c) Each employee adheres to all state and federal laws regarding confidentiality; and

(d) As employees change, new passwords or access codes are assigned to new employees and passwords of ex-employees or transferred employees are removed.

(3) Retail sales records of restricted products, electronic or written, must be kept for a minimum of two years.

(4) Retail sales records must be destroyed in a manner that leaves the record unidentifiable and nonretrievable.

[Statutory Authority: RCW 69.43.170, 18.64.005. 06-02-010, 246-889-110, filed 12/22/05, effective 1/1/06.]


NEW SECTION
WAC 246-889-115   Exemptions from electronic reporting.   (1) Pharmacies are exempt from entering purchase information into the methamphetamine precursor tracking system when the sale of products containing ephedrine, pseudoephedrine, or phenylpropanolamine or their salts or isomers, or salts of isomers is sold pursuant to a prescription written by an authorized practitioner.

(2) A retailer must demonstrate "good cause" to qualify for an exemption from electronic reporting requirements. "Good cause" includes, but is not limited to, situations where the installation of the necessary equipment to access the methamphetamine precursor tracking system is unavailable or cost prohibitive to the retailer.

(a) A retailer must submit a written request on a form provided by the board, which shall include the following information:

(i) The reason for the exemption; and

(ii) The anticipated duration needed for the exemption.

(b) An exemption from electronic reporting may not exceed one hundred eighty days.

(c) A retailer may request additional exemptions by submitting a form defined in this subsection at least thirty days before the current exemption expires. The retailer must show that compliance will cause the business significant hardship.

(d) For all sales transactions involving the sale or attempted sale of a restricted product occurring during the period of an exemption, the retailer shall record into a written logbook, at the time of the sale or attempted sale, the information required under WAC 246-889-095(1).

(e) The written logbook of each sale or attempted sale shall be available for inspection by any law enforcement officer or board inspector during normal business hours.

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NEW SECTION
WAC 246-889-120   Denial of sale -- Override.   (1) The retailer must deny the sale of restricted product to purchasers who are not able to produce acceptable identification or if the sale would violate RCW 69.43.110 or federal law.

(2) In the event that the retailer perceives that refusal of the purchase may place him or her in imminent physical harm, the retailer may use the data base safety override function to proceed with the sale, provided that when the threat is no longer perceived, the retailer must immediately contact local law enforcement to report the incident.

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REPEALER

     The following sections of the Washington Administrative Code are repealed:
WAC 246-889-075 Definitions.
WAC 246-889-080 Records of sale.
WAC 246-889-100 Methods for collecting, recording, and storing records of sales data.
WAC 246-889-105 Record retention and destruction.

Washington State Code Reviser's Office