EMERGENCY RULES
Date of Adoption: August 5, 1999.
Purpose: To amend existing rule, due to new legislation.
Citation of Existing Rules Affected by this Order: Amending WAC 434-324-010.
Statutory Authority for Adoption: RCW 29.04.080.
Under RCW 34.05.350 the agency for good cause finds that immediate adoption, amendment, or repeal of a rule is necessary for the preservation of the public health, safety, or general welfare, and that observing the time requirements of notice and opportunity to comment upon adoption of a permanent rule would be contrary to the public interest.
Reasons for this Finding: The immediate amendment of WAC 434-324-010 is necessary to allow thirty-nine counties sufficient time to make program changes, in order to become Y2K compliant.
Number of Sections Adopted in Order to Comply with Federal Statute: New 0, Amended 0, Repealed 0; Federal Rules or Standards: New 0, Amended 0, Repealed 0; or Recently Enacted State Statutes: New 0, Amended 1, Repealed 0.
Number of Sections Adopted at Request of a Nongovernmental Entity: New 0, Amended 0, Repealed 0.
Number of Sections Adopted on the Agency's Own Initiative: New 0, Amended 0, Repealed 0.
Number of Sections Adopted in Order to Clarify, Streamline, or Reform Agency Procedures: New 0, Amended 0, Repealed 0.
Number of Sections Adopted Using Negotiated Rule Making: New 0, Amended 0, Repealed 0; Pilot Rule Making: New 0, Amended 0, Repealed 0; or Other Alternative Rule Making: New 0, Amended 0, Repealed 0. Effective Date of Rule: Immediately.
August 5, 1999
Donald F. Whiting
Assistant Secretary of State
(1)
Records containing the following information shall be maintained on each registered voter in the
computer file: County code, name, address, registration number, sex, date of birth, date of
registration, applicable district and precinct codes, ((and up to five)) at least one dates upon
which the individual has voted since establishing that registration record, and digitized signature.
The county may assign numeric or alphabetic codes for city names in order to facilitate
economical storage of the voter's address.
(2) Pursuant to RCW 29.10 a standard electronic file format (state transfer format) to be used for the electronic transfer of voter registration information between county auditors and the office of the secretary of state is created. Each county shall program its voter registration system to convert the voter registration data as prescribed by WAC 434-324-010 (1) from the county's storage format into the state transfer format, which shall be available on commonly accepted portable storage media. The specific format is detailed in WAC 434-324-010 (3).
(3) Record format for transferring voter data between county auditors and secretary of state shall be as follows:
| County Code | 2 Alpha | County numeric code |
| Year Registration | 4 Alpha | |
| Registration ID | 10 Alpha | |
| Last Name | 30 Alpha | |
| First Name | 15 Alpha | |
| Middle Name | 15 Alpha | |
| Sex | 1 Alpha | |
| Date of Birth | 8 Numeric | MDDYYYY |
| Date of Registration | 8 Numeric | MMDDYYYY |
| Residence Address | 39 Alpha | includes apt. |
| Residence City | 15 Alpha | |
| Residence Zip Code | 9 Alpha | |
| Mailing Address | 39 Alpha | includes apt. |
| Mailing City | 15 Alpha | |
| Mailing State | 2 Alpha | |
| Mailing Zip Code | 9 Alpha | |
| Precinct Code | 6 Alpha | |
| Levy Code | 6 Alpha | |
| Congressional District | 2 Alpha | |
| Legislative District | 2 Alpha | |
| Date Last Voted | 8 Alpha | MMDDYYYY |
[Statutory Authority: RCW 29.04.080, 29.04.210, 29.36.150 and 29.79.200. 97-21-045, recodified as § 434-324-010, filed 10/13/97, effective 11/13/97; Order 74-4, § 434-24-010, filed 6/3/74; Order 6, § 434-24-010, filed 3/3/72.]
Reviser's note: The typographical error in the above section occurred in the copy filed by the agency and appears in the Register pursuant to the requirements of RCW 34.08.040.