Original Notice.

Exempt from preproposal statement of inquiry under RCW 34.05.310(4).

Title of Rule: WAC 251-01-345 Rating factor or performance element, 251-20-020 Employee performance evaluation--Forms, and 251-20-030 Method of evaluation.

Purpose: These rules pertain to performance evaluations, forms, and method.

Statutory Authority for Adoption: RCW 41.06.

Statute Being Implemented: RCW 41.06.150.

Summary: These modifications are proposed to allow institutions of higher education to use the new performance evaluation forms for evaluations of classified staff.

Name of Agency Personnel Responsible for Drafting: Sharon Peck, 521 Capitol Way South, Olympia, WA (360) 753-0468; Implementation and Enforcement: Department of Personnel.

Name of Proponent: Department of Personnel, governmental.

Rule is not necessitated by federal law, federal or state court decision.

Explanation of Rule, its Purpose, and Anticipated Effects: These modifications are proposed to allow institutions of higher education to use the new evaluation forms for evaluations of classified staff.

Proposal Changes the Following Existing Rules: See above.

No small business economic impact statement has been prepared under RCW 19.85. Not required.

Section 201, chapter 403, Laws of 1995, does not apply to this rule adoption. These rules relate to internal government operations that are not subject to violation by a nongovernmental party. Therefore, pursuant to RCW 34.05.328 [(5)](b)(ii), section 201 does not apply.

Hearing Location: Department of Personnel, 521 Capitol Way South, Olympia, WA, on October 14, 1999, at 10:00 a.m.

Assistance for Persons with Disabilities: Contact Department of Personnel by October 7, 1999, TDD (360) 753-4107, or (360) 586-0509.

Submit Written Comments to: Sharon Peck, Department of Personnel, P.O. Box 47500, fax (360) 586-4694, by October 12, 1999.

Date of Intended Adoption: October 14, 1999.

July 29, 1999

Dennis Karras

Secretary

An element, duty, responsibility, skill, ability, or other specific aspect of performance which is ((rated)) evaluated as part of the annual performance evaluation.

[Statutory Authority: RCW 28B.16.100.  86-09-078 (Order 147), § 251-01-345, filed 4/22/86.]

(1) Standardized performance evaluation forms approved by the director shall be used to record employee evaluations.  The forms shall contain standard (("))rating factors((")) or performance elements and shall provide for one or more (("))optional factors((")) developed by the institution, which reflect organizational requirements and specific job-related aspects of performance.

(2) The approved forms shall accommodate the provisions of WAC 251-20-040.

(3) The approved forms may be supplemented with other forms and/or information used by an institution to support the ((ratings)) evaluations recorded on the approved forms.

[Statutory Authority: RCW 41.06.150.  97-13-045, § 251-20-020, filed 6/13/97, effective 8/1/97.  Statutory Authority: RCW 28B.16.100.  84-16-067 (Order 119), § 251-20-020, filed 7/31/84; 78-06-068 (Order 68), § 251-20-020, filed 5/25/78, effective 7/1/78.]

(1) Employee performance is to be ((rated for each "rating factor")) evaluated on the approved form on the basis of performance expectations determined by the supervisor.

(2) Upon appointment to a position, the employee's supervisor will provide the employee with a copy of the following:

(a) The specification for the class.

(b) The employee's specific position duties and responsibilities which relate to the specification.

(3) Written performance expectations for each of the rating factors or performance elements shall be provided to the employee in sufficient time to allow the employee to meet the work expectations (normally within thirty calendar days after appointment to an existing position and within ninety calendar days after appointment to a newly created or significantly modified position).

(4) The ((supervisor's)) performance expectations shall remain in effect for future evaluations unless action is taken to modify them and the employee has been provided with a copy of ((them)) the changes.

(((5) Each "rating factor" will be rated and recorded in one of the rating categories on the approved evaluation form.))

[Statutory Authority: RCW 28B.16.100.  85-20-049 (Order 136), § 251-20-030, filed 9/25/85; 84-16-067 (Order 119), § 251-20-030, filed 7/31/84; 81-15-021 (Order 89), § 251-20-030, filed 7/9/81, effective 8/10/81; 78-06-068 (Order 68), § 251-20-030, filed 5/25/78, effective 7/1/78.]