Outlines methods for conducting drawings using a computerized random number generator. This method is normally used for Bonus Drawings (such as the Lottomobile Bonus Draw conducted June 6-August 28, 1999 (POL 320.049) and the Lottomobile Retailer Promotion scheduled for September 20, 1999 (POL 320.050)).

Signed June 9, 1999.

POL 120.010 - Affirmative Action/Equal Employment Opportunity (revision)

Removed the procedure; the reader is referred to the complaint procedure in POL 120.011. Updated titles, etc.

Signed June 15, 1999.

POL 120.015 - Sexual Harassment (revision)

Added a statement that all lottery employees are responsible for maintaining "a work environment free from sexual harassment."

Also clarified that employees may choose to file complaints directly with the Washington State Human Rights Commission or the Federal Equal Employment Opportunity Commission.

Signed April 6, 1999.

POL 120.019 - Performance Evaluations (revision)

"Employee Performance Evaluations" have been replaced with "Employee Development and Performance Plans (EDPP)." The evaluation's reviewer can no longer make remarks on the evaluation - the reviewer's signature indicates only that the process was followed properly.

The personnel officer will now remind supervisors of evaluations that are sixty days overdue. After an additional fifteen days, he/she sends a second reminder, with a copy to the supervisor's supervisor.

Signed June 15, 1999.

POL 120.023 - Internal Investigations (new)

Outlines guidelines for investigators of affirmative action, discrimination and sexual harassment, and other matters as they arise. The policy covers the investigator's authority, handling conflicts of interest, professional conduct, releasing information, etc.

Signed May 10, 1999.

POL 220.008 - Federal Income Tax Withholding (revision)

Added information about paying federally-required withholding tax when the lottery awards noncash prizes. Updated job titles and duties due to a reorganization within the agency.

Signed May 19, 1999.

POL 250.005 - Walk-In Prize Claim Validation and Payment (revision)

Increased the amount of the prize the lottery pays in cash, rather than by check (applies to lottery offices that sell lottery tickets only). Added information on handling noncash promotional prizes, such as referring the reader to individual promotional policies to determine if minors can collect the prize, what the redemption period is, how the winner collects the actual prize, and whether the winner is given time to satisfy a debt to the state. Other minor housekeeping changes brought on by a reorganization within the agency.

Signed May 21, 1999.

POL 310.010 - Approving On-Line Terminal Moves (revision)

Deleted information on when the lottery versus the lottery's on-line vendor pays for moving an on-line terminal at a retailer location. (Per contract, the move is now always paid for by the on-line vendor.)

Added that district sales representatives (DSRs) and regional sales managers (RSMs) must approve all on-line terminal moves. They approve retailer-requested moves if the move will not have a negative impact on sales via, or security of, the on-line terminal. DSRs and RSMs may also request an on-line terminal be moved to a location that is more secure or more conducive to sales.

Signed May 10, 1999.

POL 320.049 - Lottomobile Bonus Draw Promotion (new)

Outlines how consumers are entered into a drawing to receive a 1999 Ford Explorer XLT: Purchase a single $5 Lotto ticket during the twelve-week promotional period (June 6-August 28) to automatically receive a trailing bonus ticket. Each weekly drawing has a guaranteed winner. The prize must be claimed within forty-five days of the drawing.

Signed May 19, 1999.

POL 320.050 - Lottomobile Retailer Promotion

Outlines guidelines for awarding one promotional display Ford Explorer XLT to an on-line retailer who exhibits a high increase in June-August Lotto sales over their average monthly sales from January through March 1999. The promotional period coincides with the consumer promotion (see POL 320.049 above) in an effort to increase Lotto sales. A computerized drawing is scheduled for September 20 to determine which of the approximately 324 entries wins the vehicle.

Signed May 19, 1999.

POL 320.051 - "Grand Slam/Play Ball" Retailer Promotion (new)

This policy gave retailers an automatic entry into a drawing for each pack of tickets activated from the two games dedicated to funding the new baseball stadium in King County. For each pack of tickets activated from those two games, the retailer automatically received entry into a drawing. Three weekly drawings were held, with three winners each week. The first entry drawn received $3,000, the second entry drawn received $2,000, and the third entry drawn received $1,000. Only packs activated for that week's drawing were eligible. The promotion ran May 2-22.

Signed April 26, 1999.

POL 420.020 - Permanently Assigned Vehicles (new)

This policy outlines guidelines for purchasing and assigning permanent vehicles. All permanently assigned vehicles are approved by the director.

Signed April 19, 1999.

POL 420.005 - Safety Program (revision)

Clarified that the safety officer maintains a list of headquarters employees who hold a valid first-aid certificate; Regional Safety Committee members maintain the regional lists and advise RSMs when training is needed.

The Safety Committee meetings are no longer automatically chaired by the safety officer; the chair is elected by the committee.

Signed June 15, 1999.

To receive a copy of any of these policies, contact Becky Zopolis, Washington State Lottery, P.O. Box 43000, Olympia, WA 98504-3000, phone (360) 586-1051, fax (360) 586-6586.

July 21, 1999

Merritt D. Long

Director