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What personal information about me does DVR keep on file?

DVR keeps a case service record while you are receiving services and for three years after your case is closed. The case service record includes, but is not limited to:
(1) The DVR application form or written request for VR services.
(2) Documentation explaining the need for the trial work experience or extended evaluation, if conducted, and the written plan for conducting the trial work experience or extended evaluation, and documentation of progress reviews.
(3) Documentation and records that support the determination of eligibility or ineligibility.
(4) Documentation supporting the severity of disability and priority category determination.
(5) Financial statement and/or related records.
(6) Plan for employment, amendments to the plan, if amended, and information supporting the decisions documented on the plan.
(7) Documentation describing how you used informed choice to make decisions throughout the process, including assessment services, selection of an employment outcome, VR services, service provider, type of setting and how to get VR services.
(8) If VR services are provided in a setting that is not integrated, documentation of the reason(s) for using a nonintegrated setting;
(9) If you achieve a competitive employment outcome, documentation to show:
(a) Your wages and benefits;
(b) That the job you have is:
(i) Described in your plan for employment;
(ii) Consistent with your strengths, resources, priorities, concerns, abilities, capabilities, interests and informed choice; and
(iii) In an integrated setting.
(c) That the services provided to you in your plan for employment helped you become employed;
(d) That you have been employed for at least ninety days and that you no longer need vocational rehabilitation services;
(e) That you and your VR counselor agree that your employment is satisfactory and that you are performing well; and
(f) That you have been informed, through appropriate modes of communication about the availability of post-employment services.
(10) If you are referred to another state or federal program for services to prepare for, find or keep a job, documentation of the referral, the reason(s) for the referral, and the name of the program(s) to which you are referred.
(11) Documentation of case closure, including:
(a) Reasons for closing the case service record;
(b) How you were involved in the decision to close the case; and
(c) A copy of the closure letter that explains the reason(s) for case closure and your rights if you disagree with the decision.
(12) Documentation of the results of mediation or fair hearings, if held;
(13) Documentation of annual reviews after your case service record is closed as outlined in WAC 388-891-1330 if:
(a) You choose extended employment in a nonintegrated setting;
(b) You achieve a supported employment outcome in an integrated setting for which you are paid in accordance with section 14(c) of the Fair Labor Standards Act; or
(c) DVR determines you are ineligible because you are too severely disabled to benefit from VR services.
(14) Other documentation that relates to your participation in VR services, including your progress, throughout the VR process.
[Statutory Authority: RCW 74.29.020, 74.08.090, August 1998 amendments to the Rehabilitation Act of 1973, 34 C.F.R. Parts 361 and 363, chapters 74.29, 43.19 RCW, RCW 43.43.832, 4.24.550, 71.09.340, 9A.44.130, and chapter 26.44 RCW. WSR 03-02-014, ยง 388-891-0100, filed 12/20/02, effective 2/3/03.]
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