Class 1 facility—Operations manual content requirements.

(1) The operations manual must describe equipment and procedures involving the transfer, storage, and handling of oil that the operator employs or will employ to achieve best achievable protection for public health and the environment, and to prevent oil spills.
(2) The operations manual submitted to ecology must contain a submittal agreement which:
(a) Includes the name, address, and phone number of the submitting party;
(b) Verifies acceptance of the operations manual by the owner or operator of the Class 1 facility by either signature of the owner or operator or signature by a person with the authority to bind the corporation which owns such facility;
(c) Commits execution of the operations manual by the owner or operator of the Class 1 facility, and verifies authority for the operations manual holder to make appropriate expenditures in order to execute operations manual provisions; and
(d) Includes the name, location, and address of the facility, type of facility, and starting date of operations of the facility covered by the operations manual.
(3) Operations manuals must address at a minimum the following topics for oil transfer operations to or from Class 1 facilities:
(a) General facility information including:
(i) The geographic location of the facility shown on a topographic map;
(ii) A physical description of the facility including a plan of the facility showing mooring areas, transfer locations, control stations, oil flow patterns, and locations of safety equipment;
(iii) A statement identifying facility operation hours;
(iv) A brief summary of applicable federal, state, and local oil pollution laws and regulations;
(v) Recordkeeping procedures and sample forms which are associated with the requirements in this chapter;
(vi) Overfill prevention procedures must be described for transfers to storage tanks and tank vessels in accordance with the National Fire Protection Association (NFPA), Flammable and Combustible Code, No. 30-1993, Chapter 2, Section 2-10;
(vii) Example maintenance schedules incorporating manufacturers' recommendations or an industrial standard approved by ecology, preventative maintenance, replacement criteria for transfer pipelines, pumps and valves;
(viii) A description of all oil types transferred to or from the facility including:
(A) Generic and chemical name;
(B) A description of the appearance of the oil;
(C) The hazards involved in handling the oil; and
(D) Instructions for safe handling of oil;
(ix) The procedures to be followed if the oil spills or leaks, or if a person is exposed to the oil;
(x) A list of firefighting procedures and extinguishing agents effective with fires involving the oil;
(xi) Instructions in the use of each communication system;
(xii) Detailed procedures for:
(A) Operating each hose system and loading arm including the limitations of each loading arm;
(B) Transferring oil, including startup, topping off, and shutdown;
(C) Completion of pumping; and
(D) Quantity, type, location, and instructions for use of all transfer monitoring devices;
(xiii) A discussion of the leak detection system and/or procedures implemented by the facility;
(xiv) The location and facilities of each personnel shelter, if any; and
(xv) Maximum relief valve settings (or maximum system pressures when relief valves are not provided) for each transfer system.
(b) Facility procedures for oil transfers to or from nonrecreational vessels including, at a minimum:
(i) Discussion of the sizes, types, and number of vessels that the facility can transfer oil to or from, including simultaneous transfers;
(ii) Discussion of equipment and procedures required for all vessels which transfer oil to or from the facility;
(iii) Procedures for verifying that vessels meet facility requirements and operations manual procedures;
(iv) Discussion of the minimum number of persons or equipment required to perform transfer operations and their duties, including transfer watchmen;
(v) A description and instructions for the use of drip and discharge collection and vessel slop reception facilities, if any;
(vi) If applicable, procedures for shielding portable lighting;
(vii) Description of the facility's requirements or actions taken regarding unexpected weather and sea conditions and the threshold values developed by the facility which may impact oil transfers to or from vessels. The supporting data for oil transfer weather and sea restrictions must be made available to ecology if requested and include at a minimum:
(A) Instrumentation or methodology for accurately measuring and recording this information in the facility's dock operations log book;
(B) Measuring current velocity, weather, and sea conditions before and during the oil transfer operation;
(C) Monitoring forecasted weather and sea;
(D) Procedures for communicating weather and sea conditions to the PICs at regular intervals;
(E) Threshold values for weather and sea conditions above which transfer operations must cease; and
(F) Procedures for communicating with the vessel and shutting down the oil transfer should weather or seas exceed threshold values.
(c) Safe and effective threshold determination. The threshold values which personnel will use to determine when a facility will not preboom under Part B of this chapter, must be in the operations manual and easily found by the PIC. The analysis, data, and supporting documents are not required to be in the operations manual but must be submitted separately in a report to ecology. See WAC 173-180-224.
(d) Facility emergency procedures, at a minimum:
(i) Procedures for reporting spills to the appropriate agencies and initial response actions taken in the event of an oil discharge;
(ii) The names and telephone numbers of facility, federal, state, local and other personnel who may be called by the employees of the facility in case of an emergency;
(iii) Emergency plans and procedures including a description of and the location of each emergency shutdown system;
(iv) Quantity, type, location, instructions for use, and time limits for gaining access to containment equipment; and
(v) Quantity, type, location, and instructions for use of fire extinguishing equipment.
(e) For facilities that transfer to or from transmission pipelines the operations manual must address, at a minimum, the following topics:
(i) The geographic location of the facility shown on a topographic map;
(ii) A physical description of the facility including a plan of the facility showing transfer locations, control stations, oil flow patterns, and locations of safety equipment;
(iii) A statement identifying facility operation hours;
(iv) A description of all oil types transferred to or from the facility including:
(A) Generic and chemical name;
(B) The name of the oil;
(C) A description of the appearance of the oil;
(D) A description of the odor of the oil;
(E) The hazards involved in handling the oil; and
(F) Instructions for safe handling of oil;
(v) The procedures to be followed if the oil spills or leaks, or if a person is exposed to the oil;
(vi) A list of firefighting procedures and extinguishing agents effective with fires involving the oil;
(vii) A discussion of the minimum number of persons required to perform transfer operations and their duties;
(viii) The names and telephone numbers of facility, federal, state, local and other personnel who may be called by the employees of the facility in case of an emergency;
(ix) The duties of the facility operator;
(x) A description of each communication system;
(xi) The location and facilities of each personnel shelter, if any;
(xii) Emergency plans and procedures including a description of and the location of each emergency shutdown system;
(xiii) Quantity, types, locations, and instructions for use of monitoring devices;
(xiv) Quantity, type, location, instructions for use, and time limits for gaining access to containment equipment;
(xv) Quantity, type, location, and instructions for use of fire extinguishing equipment;
(xvi) Maximum relief valve settings (or maximum system pressures when relief valves are not provided) for each transfer system;
(xvii) Detailed procedures for reporting and initial containment of oil discharges;
(xviii) A brief summary of applicable federal, state, and local oil pollution laws and regulations;
(xix) A description of the training and qualification program for persons in charge;
(xx) A discussion of facility operation procedures for conducting oil transfers including transfer startups and shutdowns;
(xxi) Recordkeeping procedures and sample forms to be used;
(xxii) Example maintenance schedules incorporating manufacturers' recommendations or an industrial standard approved by ecology, preventative maintenance replacement criteria for transfer pipelines, pumps and valves; and
(xxiii) A section in accordance with the National Fire Protection Association (NFPA), Flammable and Combustible Code, No. 30-1993, Chapter 2, Section 2-10 which requires that written procedures be developed to describe overfill prevention procedures. Overfill prevention procedures must be described for transfers to storage tanks and tank vessels.
[Statutory Authority: RCW 88.46.160, 88.46.165, and chapter 90.56 RCW. WSR 06-20-034 (Order 06-02), § 173-180-420, filed 9/25/06, effective 10/26/06.]
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