(1) A child's presence in the child care must be documented, on a daily basis, by the child's parent or guardian or an authorized person by using the sign-in and sign-out procedure for each child in attendance. The parent, guardian or authorized person must use their full signature when signing the child in and out of the child care.
(2) When the school age child arrives at or leaves the child care home due to school or offsite activities as authorized by the parent, you or your staff must sign out the child, and sign in the child on return to the home.
(3) Daily attendance records, listing the dates and hours of attendance of each child must be kept up-to-date and maintained in the licensed space of the family home child care for five years.
(4) When a child is no longer enrolled, the date of the child's withdrawal must be recorded in the child's file. You must maintain the child's file for at least five years from the child's last date of attendance. After five years the file may be destroyed or returned to the parent. The child's file must be made available for review by the child's parents and us during this period.
(5) You must call and report, within twenty-four hours to your department licensor:
(a) And the department of social and health services children's administration intake any incident or injury that required the services of a medical professional, including a dentist, that occurred while the child was in attendance.
(b) And to animal control any incident where a child is bitten by an animal while in attendance.
(c) Any fire on your premises that required the use of a fire extinguisher or the services of a fire department.
(6) You must submit a written incident report to the child's parent and to your licensor within two working days of the same incident or injury as described in subsection (3) of this section.
(7) You must acquire written parental permission for field trips. You must notify parents in advance when you plan to use vehicles to transport children. Parents may grant general authorization for walking field trips.
(8) You must maintain all records and reports required by these regulations in an up-to-date manner in the licensed space of the facility. The records and reports are subject to inspection and you must allow us access to them during all hours in which licensed activities are conducted.
[Statutory Authority: Chapter 43.215 RCW and 2006 c 265. 08-08-012, § 170-296-0520, filed 3/19/08, effective 4/19/08. Statutory Authority: Chapter 43.215 RCW and oral ruling in DeLaO v. Arnold-Williams and Fernandez v. DSHS. 07-24-028, § 170-296-0520, filed 11/28/07, effective 12/29/07. 06-15-075, recodified as § 170-296-0520, filed 7/13/06, effective 7/13/06. Statutory Authority: RCW 74.08.090, 74.15.030, chapters 74.12 and 74.15 RCW. 04-18-082, § 388-296-0520, filed 8/31/04, effective 10/1/04.]